Automatically Transcribe your Audio/Video with Microsoft Word

Table of Contents

1. Introduction
2. Background
3. Auto.ai: The Previous Tool
4. The Need for an Alternative
5. Microsoft Word: A Surprising Solution
6. Accessing Word Online
7. Transcribing with Microsoft Word
   • Using Audio Upload
   • Editing the Transcript
   • Adding Speakers
   • Adding Sections to Document
   • Adding the Entire Transcript
8. How the Recording Feature Works
9. Advantages of Using Microsoft Word for Transcription
10. Limitations and Considerations
11. Conclusion

Introduction

In this article, we will discuss a brand new tool that can be used for automatic transcription of audio or video files. We will explore the alternative to Auto.ai and Delve into the surprising solution offered by Microsoft Word. We will provide a step-by-step guide on how to use the transcribe feature in Word online, along with its various options and features. Additionally, we will explore the recording feature offered by Microsoft Word and how it can be utilized to transcribe unlimited pre-recorded audios. Finally, we will highlight the advantages and limitations of using Microsoft Word for transcription, providing a comprehensive overview of this innovative tool.

Microsoft Word: A Surprising Solution

Microsoft Word has recently added a transcribe feature in its online version. This unexpected addition has caught the Attention of many users seeking an alternative to Auto.ai. With this feature, users can transcribe their audio files within the familiar and widely-used environment of Microsoft Word. This article will guide You through the process of accessing and utilizing the transcribe feature in Microsoft Word. Whether you want to transcribe an audio file or Record and transcribe on the go, Microsoft Word provides a convenient solution for all your transcription needs.

Accessing Word Online

To access Microsoft Word online, simply go to office.com and log in with your Microsoft account. If you don't have a premium Microsoft 365 account, we have provided a link in the description for a free one-month trial. You can avail this trial without needing a credit or debit card. If you already have a Microsoft 365 account through your workplace or school, you most likely already have access to the premium features required for transcription.

Transcribing with Microsoft Word

Within Microsoft Word online, navigate to the "Home" tab and locate the microphone icon in the far right-HAND corner of the ribbon. Clicking on this icon will open the transcribe pane on the right-hand side. The transcribe feature in Microsoft Word offers two different options: audio upload and recording.

Using Audio Upload

With audio upload, you can transcribe audio files up to 300 minutes each month. Simply select the audio file you want to transcribe and upload it. Depending on the file size and internet speed, the transcribing process may take some time. Once the transcript is ready, you can use various playback controls to review the accuracy of the transcription. You can also edit the transcript, change speaker names, and add sections or the entire transcript to your document.

How the Recording Feature Works

In addition to audio upload, Microsoft Word offers a recording feature that allows you to transcribe unlimited pre-recorded audios. To use this feature, start a new transcription within the same document. However, note that creating a new transcript will delete your Current one. To keep your current transcript, open a new Word document. With the recording feature, you can play pre-recorded audios or videos on your cell phone and keep it near the microphone of your PC. This method can be effective in noise-free surroundings with a good quality microphone.

Advantages of Using Microsoft Word for Transcription

Microsoft Word provides a familiar and accessible platform for transcription. With its transcription features, users can easily upload and transcribe audio files or record and transcribe in real-time. The ability to edit the transcript, change speaker names, and add sections or the entire transcript to the document streamlines the transcription process. Furthermore, the recording feature allows for unlimited transcription of pre-recorded audios, eliminating the limitations faced with audio upload. Overall, Microsoft Word offers a user-friendly and comprehensive solution for transcription needs.

Limitations and Considerations

While Microsoft Word provides a convenient transcription solution, there are a few limitations to consider. The transcribe feature in Word online requires a premium Microsoft 365 account, which may not be accessible to all users. Additionally, the 300-minute limit for audio upload per month may restrict transcription for those with extensive audio files. It is also important to ensure a noise-free environment and good quality microphone for recording and transcription accuracy. Despite these considerations, Microsoft Word remains a powerful tool for transcription purposes.

Conclusion

In conclusion, the addition of the transcribe feature in Microsoft Word has provided a surprising and highly convenient solution for automatic transcription. Whether you prefer to upload audio files or record and transcribe on the go, Microsoft Word offers a comprehensive set of features and functionalities to streamline the transcription process. While there are some limitations to consider, the advantages and ease of use make Microsoft Word a valuable tool for transcription needs. Give it a try and experience the efficiency and accuracy of transcription with Microsoft Word.