Home AI News Effortlessly Generate AI Meeting Summaries for Free with ChatGPT & Notion

Effortlessly Generate AI Meeting Summaries for Free with ChatGPT & Notion

Introduction
AI-powered Tools for Recording and Transcribing Meetings
- 2.1 Recording Meetings with Auto App
- 2.2 Transcribing Meetings with Otter
- 2.3 Customizing Transcriptions with Chat GPT
Organizing Meeting Notes in Notion
- 3.1 Creating a Notion Account
- 3.2 Setting Up Meeting Notes Page
- 3.3 Creating a Summaries Database
- 3.4 Creating a Prompts Subpage
Generating Meeting Summaries with Chat GPT
- 4.1 Setting Up Chat GPT Account
- 4.2 Installing Chat GPT to Notion Plugin
- 4.3 Copying the Prompts into Chat GPT
- 4.4 Providing Meeting Transcripts to Chat GPT
- 4.5 Reviewing and Saving Meeting Summaries
Organizing Summaries in Notion
- 5.1 Saving Summaries with the Notion Plugin
- 5.2 Manual Option for Saving Summaries
- 5.3 Customizing the Notion Database
Conclusion

📝 How to Use AI Tools to Record, Transcribe, and Organize Meeting Notes for Free

In today's fast-paced world, keeping track of meeting notes and important discussions can be a challenging task. Fortunately, advancements in artificial intelligence (AI) have made it easier to Record, transcribe, and organize meeting notes effortlessly. In this article, we will explore a step-by-step guide on how to use AI-powered tools to record, transcribe, and organize meeting notes for free.

1️⃣ Introduction

Managing meeting notes efficiently is crucial for effective collaboration and productivity. Manual note-taking can be time-consuming, prone to errors, and difficult to organize. By leveraging AI-powered tools, we can streamline this process and save valuable time.

2️⃣ AI-powered Tools for Recording and Transcribing Meetings

2.1 Recording Meetings with Auto App

To begin the process, we will use the Auto App, available for both iPhone and Android devices. This free app allows you to directly record meetings. Search for the Auto App in the App Store or the Play Store and install it on your device. With the free version of Auto App, you can record meetings that are up to 30 minutes long.

2.2 Transcribing Meetings with Otter

Otter is an excellent choice for transcribing meetings. It not only allows you to record meetings but also transcribes them simultaneously. This feature makes it easier to prepare the meeting summaries later. Once you have recorded a meeting in Otter, open the app and tap on the three lines dropdown menu. Select "Conversations" and choose the audio file you would like to transcribe. Export the Transcription as a text file and transfer it to your computer using tools like AirDrop.

2.3 Customizing Transcriptions with Chat GPT

While Otter provides transcriptions, we can enhance the summarization process by utilizing Chat GPT, a powerful AI language model. Chat GPT allows us to customize our meeting summaries through prompts. By filtering the meeting transcription through a customized Chat GPT prompt, we can generate more Meaningful and useful summaries, highlighting important details, discussions, decisions, and actionable items.

3️⃣ Organizing Meeting Notes in Notion

Notion is a versatile workspace tool that enables us to organize our meeting notes effectively. Let's create a notion account if you don't already have one and start organizing our notes.

3.1 Creating a Notion Account

If you don't have a Notion account yet, head over to notion.so and create one. Notion offers a free plan that provides ample functionality for organizing meeting notes.

3.2 Setting Up Meeting Notes Page

After creating a Notion account, create a new page by clicking on the plus icon. Name this page "Meeting Notes" or choose any other suitable name. Within the "Meeting Notes" page, create a Second page for "Summaries" to keep track of all our meeting summaries.

3.3 Creating a Summaries Database

To store our meeting transcript and summary information, let's create a database within the "Summaries" page. Choose the table template for this database, and add another column with the data type as URL. This column will store the URLs to access our meeting transcripts and summaries easily.

3.4 Creating a Prompts Subpage

To streamline the process of generating meeting summaries with Chat GPT, create another subpage inside the "Meeting Notes" page and name it "Prompts". This page will serve as a repository for all our prompts, making it convenient to copy and paste them into Chat GPT when needed.

4️⃣ Generating Meeting Summaries with Chat GPT

Now that we have set up the necessary tools and organized our meeting notes in Notion, let's generate meeting summaries using Chat GPT.

4.1 Setting Up Chat GPT Account

To begin, create an account on chat.OpenAI.com or log in if you already have one. Chat GPT is a powerful AI model that can generate high-quality summaries based on our prompts.

4.2 Installing Chat GPT to Notion Plugin

To simplify the process, we can install the "Chat GPT to Notion" plugin for Google Chrome. Search for it in the Chrome Web Store and install it. This plugin allows seamless integration between Chat GPT and Notion.

4.3 Copying the Prompts into Chat GPT

In Notion, navigate to the "Prompts" page and copy the desired prompt. Paste the prompt into Chat GPT and modify it according to your specific meeting context. Using customizable prompts enables us to tailor the meeting summaries to our exact requirements.

4.4 Providing Meeting Transcripts to Chat GPT

To provide Chat GPT with the meeting transcript, either drag and drop the text file obtained from Otter or copy and paste the meeting notes directly into Chat GPT. This step ensures that Chat GPT has the necessary information to generate the summary.

4.5 Reviewing and Saving Meeting Summaries

Chat GPT will proceed to generate a detailed summary based on the provided Prompt and transcript. Review the summary, which includes important details such as date, time, location, participants, agenda items, key discussions, decisions, actionable items, next steps, and additional notes. To save the summary in Notion, either use the plugin to Pin the summary directly or copy and paste it into the Summaries database manually.

5️⃣ Organizing Summaries in Notion

Once the meeting summary is saved in Notion, we can further organize and customize the database according to our needs.

5.1 Saving Summaries with the Notion Plugin

By using the Notion plugin installed earlier, we can save the entire chat conversation directly into the Summaries database. This plugin offers a quick and seamless way to store the summaries with just a few clicks.

5.2 Manual Option for Saving Summaries

If you prefer a manual approach, create an additional column in the Summaries database with the data type as text. Name this column "Summaries" and paste the summary text into the corresponding rows. This manual method gives you more control over the organization and formatting of the summaries.

5.3 Customizing the Notion Database

To enhance the organization of the summaries, consider adding additional columns for fields like date, location, or any other Relevant information. With further customization, AI can be leveraged to auto-fill these fields based on the meeting transcripts, making the process even more automated and efficient.

6️⃣ Conclusion

In conclusion, leveraging AI-powered tools such as Auto App, Otter, Chat GPT, and Notion can significantly simplify the process of recording, transcribing, and organizing meeting notes. With these tools, you can streamline your workflow, save time, and ensure that important details are captured and easily accessible. Start using AI to optimize your meeting note-taking process today and experience the benefits of enhanced productivity and collaboration.

Highlights:

Automated process for recording and transcribing meetings using AI-powered tools
Organize meeting notes efficiently in Notion, a versatile workspace tool
Generate meaningful and useful meeting summaries with customizable Chat GPT prompts
Save and organize meeting summaries in Notion for easy access and review
Leverage AI to auto-fill additional fields and enhance organization in Notion databases

FAQ

Q: Are these AI tools available for free?

A: Yes, all the tools Mentioned in this article, including Auto App, Otter, Chat GPT, and Notion, have free versions that provide sufficient functionality for recording, transcribing, and organizing meeting notes.

Q: Can I customize the prompts in Chat GPT?

A: Absolutely! Chat GPT allows you to customize the prompts based on your specific context and requirements. Experiment with different prompts to obtain the most relevant and informative meeting summaries.

Q: Can I export the meeting summaries from Notion?

A: Yes, Notion provides the flexibility to export your meeting summaries if needed. You can export the data as CSV or other compatible formats for further analysis or sharing purposes.

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