Revolutionize Data Handling with AI and Power Automate

Revolutionize Data Handling with AI and Power Automate

Table of Contents:

1. Introduction
2. Leveraging the Power of AI
3. Power Automate for Workflow Automation
4. Scenario: Converting Unstructured Data to Structured Format
5. Using Azure Open AI and GPT
6. Creating a Flow for Extracting Asset Tag from Email
7. Adding Attachments to Specific Items in SharePoint
8. Taking Inventory Management to the Next Level with AI
9. Scenario: Converting Unstructured Data about Consignments
10. Updating Inventory Records in Power App
11. Conclusion

Introduction

Leveraging the Power of AI

Power Automate for Workflow Automation

Scenario: Converting Unstructured Data to Structured Format

Using Azure Open AI and GPT

Creating a Flow for Extracting Asset Tag from Email

Adding Attachments to Specific Items in SharePoint

Taking Inventory Management to the Next Level with AI

Scenario: Converting Unstructured Data about Consignments

Updating Inventory Records in Power App

Conclusion

Converting Unstructured Text Data into Structured Information Using AI and Power Automate

In today's digital era, the amount of unstructured data being generated is increasing exponentially. This unstructured data, if left untapped, can lead to missed opportunities and inefficient business processes. However, by harnessing the power of AI and the automation capabilities of Power Automate, businesses can extract valuable information from unstructured text and convert it into structured data, enabling better decision-making and streamlined workflows.

Leveraging the Power of AI

Artificial intelligence has revolutionized the way we process and analyze data. With the help of AI, businesses can now extract information, answer questions, summarize documents, and perform a wide range of tasks that were once deemed impossible. Open AI, in particular, allows users to leverage natural language processing to Create text, answer questions, and more.

Power Automate for Workflow Automation

Power Automate, formerly known as Microsoft Flow, is a powerful tool that enables businesses to automate workflows and streamline repetitive tasks. With its easy-to-use interface and integration capabilities, Power Automate is the perfect companion for leveraging AI services like Azure open AI service.

Scenario: Converting Unstructured Data to Structured Format

Let's consider a scenario where an asset management system stores data in a SharePoint list. The system receives emails that contain references to asset tags, either in the subject or body of the email. The objective is to use AI to identify the associated asset tag and query the system of Record to retrieve the asset reference item. Furthermore, any attachments in the email need to be added to the specific asset item.

Using Azure Open AI and GPT

Azure open AI service offers an array of powerful AI models and tools. One such tool is GPT, which stands for Generative Pre-trained Transformer. GPT utilizes machine learning algorithms to generate human-like text outputs Based on a given input. By utilizing GPT, businesses can convert unstructured data into structured format effectively.

Creating a Flow for Extracting Asset Tag from Email

To tackle our scenario, we can use Power Automate to create an automated cloud flow. The flow can be triggered when a new email arrives in the mailbox, and the subject of the email contains the text "asset." Within the flow, we can leverage the new AI Builder action called "create text with GPT" on Azure open AI service.

Adding Attachments to Specific Items in SharePoint

Once we have extracted the asset tag using AI, the next step is to query the SharePoint list to get the specific item. By looping through the attachments of the email and using the "add attachment" action for SharePoint, we can associate the attachments with the corresponding asset item. This not only ensures proper record-keeping but also facilitates easy access to Relevant information.

Taking Inventory Management to the Next Level with AI

Expanding on the capabilities of AI and Power Automate, we can enhance inventory management by converting unstructured data about consignments into a structured format. By utilizing the power of GPT and providing instructions, we can extract container numbers, item names, and quantities from the text data. This structured information can then be automatically inputted into the inventory management system.

Scenario: Converting Unstructured Data about Consignments

In this scenario, we receive emails with unstructured information about consignments. The objective is to convert this unstructured data into a structured format that includes container numbers, item names, and quantities. By leveraging GPT and providing the necessary instructions, businesses can automate the process of inputting this information into their systems.

Updating Inventory Records in Power App

To complete the inventory management process, the extracted structured information can be used to update inventory records in a Power App. By parsing the JSON output and looping through the relevant data, businesses can ensure accurate and up-to-date inventory information. This not only saves time but also minimizes the chances of human error.

Conclusion

In conclusion, the combination of AI and Power Automate presents endless possibilities for businesses to extract valuable information from unstructured data. By utilizing tools like Azure open AI service and GPT, businesses can convert unstructured text into structured format, improving decision-making and process efficiency. Whether it's extracting asset tags from emails or converting unstructured consignment data, the power of AI and automation can revolutionize the way businesses handle data and streamline their workflows.

Highlights

• AI and Power Automate enable the extraction of structured data from unstructured text.
• Azure Open AI service and GPT provide powerful tools for converting unstructured data.
• Creating flows in Power Automate allows for seamless automation and integration.
• Extracting asset tags from emails improves the efficiency of asset management.
• Adding attachments to specific items in SharePoint ensures proper record-keeping.

FAQ

Q: Can AI extract information from unstructured text accurately? A: AI has advanced natural language processing capabilities, allowing for accurate extraction of information from unstructured text.

Q: How can Power Automate enhance workflow automation? A: Power Automate provides a user-friendly interface for automating workflows and integrating with various systems and services.

Q: Is it possible to update inventory records automatically using AI and Power Automate? A: Yes, by leveraging AI to convert unstructured data about consignments into a structured format, businesses can automate the updating of inventory records in their systems.

Q: What are the advantages of using SharePoint for storing and managing assets? A: SharePoint offers a centralized and organized platform for storing and managing assets, allowing for easy retrieval and collaboration.

Q: Can Power Automate handle the processing of large volumes of unstructured text? A: Power Automate is designed to handle various data processing tasks, including the extraction of information from large volumes of unstructured text.