Ultimate Guide: Fix Outlook Mailbox Full Error

Table of Contents

1. Introduction
2. Causes of Outlook Mailbox Issues
3. Diagnosing the Problem
4. Solutions to Reduce Outlook Mailbox Size
   • Archiving Outdated Items
   • Emptying Deleted Items and Rubbish Email Folders
   • Saving Attachments Outside of Outlook
   • Deleting Large Outlook Emails and Attachments
   • Using Outlook Cleanup Tools
   • Using Wondershare Repair for Email
5. Conclusion

Article

Introduction

In this article, we will discuss methods to reduce the size of your Outlook mailbox. If your Outlook mailbox is full, you might encounter issues such as being unable to send new messages. We will explore the root causes of these problems and provide step-by-step solutions to resolve them.

Causes of Outlook Mailbox Issues

Before we Delve into the solutions, let's understand the causes of Outlook mailbox issues. There can be several underlying factors, including:

• Insufficient storage space: Microsoft offers a limited amount of free storage space for each Outlook account, which can quickly run out.
• Accumulation of garbage or transitory data: Your Outlook account may contain unnecessary data that takes up storage space, even if your inbox appears empty.
• Malfunctioning applications: Outdated versions of Outlook or third-party add-ins/plugins can lead to errors and mailbox problems.

Diagnosing the Problem

To tackle the issue effectively, it is crucial to diagnose the problem accurately. The Outlook mailbox error can have various causes, both logical and application-Based. First, check your account settings to determine if you have exceeded the storage capacity. Additionally, inspect the presence of junk or temporary files in your account. Lastly, consider the possibility of malfunctioning applications or incompatible environments.

Solutions to Reduce Outlook Mailbox Size

Archiving Outdated Items

One effective way to reduce the size of your mailbox is by archiving outdated items. Follow these steps to Archive folders in Outlook:

1. Open Outlook and go to "File" > "Info" > "Tools."
2. Choose "Clean Up Old Items."
3. Select "Archive this folder and all subfolders."
4. Enter a date in the "Archive items older than" field.
5. Check "Include items with 'Do not AutoArchive'" option.
6. Click "OK" to start archiving.

Emptying Deleted Items and Rubbish Email Folders

Another method to free up space is by emptying the deleted items and rubbish email folders. You can automate this process by following these steps:

1. Open Outlook and click on "File."
2. Choose "Options" and go to the "Advanced" tab.
3. Under "Outlook Start and Exit," select "Empty Deleted Items Folder when exiting Outlook."
4. Click "OK" to Apply the changes.

Alternatively, you can manually clear the deleted items folder by right-clicking on it and selecting "Empty Folder" from the shortcut menu.

Saving Attachments Outside of Outlook

To save space, it is recommended to save attachments outside of Outlook. Follow these steps to save attachments to your hard drive:

1. Select the attachment you want to save.
2. Choose "Save As" and browse to the desired location on your hard drive.
3. Delete any attachments saved outside your mailbox from Outlook.

Deleting Large Outlook Emails and Attachments

Deleting large emails and attachments can significantly reduce your mailbox size. Here's how you can do it:

1. Launch Outlook and navigate to your folders list.
2. Click on the arrow next to "Search Folders" and select "New Search Folder."
3. Under "Organizing Mail," choose "Large Mail."
4. Customize the search folder and enter the desired size.
5. Click "OK" to Create the folder.
6. Go to "Search Folders" and delete any unnecessary emails from the newly created folder.

Using Outlook Cleanup Tools

Outlook offers built-in cleanup tools to manage mailbox size. Follow these steps:

1. Go to "File" > "Info" > "Tools."
2. Select "Mailbox Cleanup" and choose "View Mailbox Size."
3. Identify the space-consuming files and use the "Find" feature to locate and clean them up.

Using Wondershare Repair for Email

If the above solutions don't resolve the Outlook mailbox issues, you can use Wondershare Repair for Email. This tool ensures a quick and efficient repair process for your PST files. Here's how to use it:

1. Download and run Wondershare Repair for Email on your Mac or PC.
2. Choose "Select File" to add the corrupted PST files.
3. Click the "Repair" option to initiate the repair process.
4. Preview the repaired Outlook mailbox data.
5. Select the desired items to save and click "Save" to store the repaired PST file to your computer.

Conclusion

In most cases, reducing the size of your mailbox will solve the Outlook mailbox issues. However, if you still face challenges, Wondershare Repair for Email provides a reliable solution. Remember to utilize the methods outlined in this article and choose the one that suits your specific needs. By effectively managing your Outlook mailbox size, you can Continue using the application seamlessly without any error messages.

Highlights

• Learn how to reduce the size of your Outlook mailbox
• Understand the causes of Outlook mailbox issues
• Diagnose the problem accurately
• Solutions to reduce Outlook mailbox size:
  • Archiving outdated items
  • Emptying deleted items and rubbish email folders
  • Saving attachments outside of Outlook
  • Deleting large Outlook emails and attachments
  • Using Outlook cleanup tools
  • Using Wondershare Repair for Email
• Take proactive measures to prevent mailbox problems

FAQ

Q: What is the main cause of Outlook mailbox errors? A: The main cause of Outlook mailbox errors is when the PST file reaches its storage capacity limit.

Q: Can I automate the process of emptying the deleted items folder in Outlook? A: Yes, you can automate the process by selecting the option to empty the deleted items folder when exiting Outlook in the settings.

Q: How can Wondershare Repair for Email help resolve Outlook mailbox issues? A: Wondershare Repair for Email is a powerful tool that can repair corrupted PST files and recover data, ensuring a smooth Outlook experience.

Q: Are there any limitations to the amount of free storage space provided by Microsoft for Outlook accounts? A: Yes, Microsoft offers 15 gigabytes of free storage space for each Outlook account, which can be quickly exhausted.

Q: What should I do if reducing the mailbox size does not resolve the Outlook mailbox error? A: If reducing the mailbox size does not resolve the error, using Wondershare Repair for Email can effectively fix any issues with Outlook PST files.