Easy Guide: Install OnlyOffice on Your VPS

Easy Guide: Install OnlyOffice on Your VPS

Table of Contents

1. Introduction
2. What is Only Office?
3. Benefits of Using Only Office
   • Privacy Concerns with Other Office Cloud Systems
   • Open Source and Self-Managed
4. Getting Started
   • Choosing a Suitable VPS
   • Logging In to the Virtual Machine
   • Updating the System
5. Configuration Steps Before Installation
   • Changing Hostname
   • Modifying Hosts File
   • Rebooting the System
6. Installing Only Office
   • Downloading the Installation Script
   • Running the Installation Script
   • Selecting Manual Installation
   • Installing Dependencies
   • Wait for the Installation to Complete
7. Setting up a Domain Name and Let's Encrypt Certificate
8. Exploring Only Office Features
   • Accessing the Portal Setup Page
   • Creating and Editing Documents
   • Versioning and Sharing Documents
   • Managing Projects and Invoices
   • Using the Mail Function
9. Enhancing Security with Let's Encrypt Certificate
10. Conclusion

How to Install Only Office on a VPS for Enhanced Privacy and Self-Management

Welcome to another tutorial! In this video, I will guide You through the process of installing Only Office on a VPS. You might be Wondering, what is Only Office and why should you use it? With growing concerns about privacy in cloud-Based office systems like Google Docs or O365, Only Office serves as a great alternative. It is an open-source solution that allows you to have full control over your own office suite. So, let me Show you just how easy it is to install Only Office on a powerful VPS.

1. Introduction

In this article, we will explore the steps to install Only Office, an open-source office suite, on a Virtual Private Server (VPS). With growing concerns about privacy in cloud-based office systems, many users are seeking self-managed alternatives. Only Office provides a great solution by allowing users to have full control over their own office suite while ensuring data privacy.

2. What is Only Office?

Only Office is an open-source office suite that offers a comprehensive set of tools for creating and editing documents, managing projects, handling invoices, and more. It provides a seamless user experience similar to traditional office software, while also offering collaboration features and cloud storage options. By installing Only Office on your own VPS, you can have complete control over your data and ensure privacy.

3. Benefits of Using Only Office

Privacy Concerns with Other Office Cloud Systems

With the increasing privacy concerns surrounding popular office cloud systems like Google Docs or O365, using Only Office offers a more secure solution. By hosting your own office suite on a VPS, you have full control over your data and can minimize the risks associated with third-party cloud storage.

Open Source and Self-Managed

Only Office is an open-source software, which means that the source code is freely available, allowing you to customize and modify the software according to your needs. Additionally, by self-managing your office suite on a VPS, you can ensure the highest level of security and tailor it to your specific requirements.

4. Getting Started

Before we dive into the installation process, there are a few prerequisites to consider. You will need a powerful VPS with at least 6 gigabytes of memory and 40 gigabytes of hard drive space. You can order a suitable VPS from providers that offer these specifications.

Once you have your VPS ready, log in to the virtual machine using your preferred SSH client. For this tutorial, I will be using Debian 10, but the installation process is similar for CentOS and Ubuntu.

Begin by updating the system to ensure you have the latest packages and bug fixes. Run the following command: sudo apt update. Once the update is complete, upgrade the packages by running: sudo apt upgrade. Follow the Prompts and allow the upgrade to finish.

5. Configuration Steps Before Installation

To ensure smooth installation and configuration, there are a few steps we need to take. Let's first change the hostname of your VPS. Open the hostname file using a text editor, such as Nano: sudo nano /etc/hostname. Replace the default hostname with your preferred hostname, e.g., office.racknerddemo.com. Save the changes and exit the file.

Next, modify the hosts file by opening it with the Nano text editor: sudo nano /etc/hosts. Locate the line containing the old hostname and replace it with your new hostname. Save the changes and exit the file.

To Apply these changes, reboot the system by running: sudo reboot. Once the system restarts, log in to your VPS using the new hostname.

6. Installing Only Office

To install Only Office, we will use a pre-written installation script provided by Only Office. Start by downloading the script using the following command: wget [script URL]. This URL can be found in the description below.

Once the script is downloaded, make it executable by running: chmod +x workspace. Then, execute the script using: ./workspace. The script will prompt you to choose between installation with Docker or without Docker. For this demonstration, we will choose the manual installation option.

The script will install the necessary dependencies and components for Only Office. This process might take some time, approximately 15 to 20 minutes. Make sure your computer remains connected to the VPS during the installation.

7. Setting up a Domain Name and Let's Encrypt Certificate

Before using Only Office, it is recommended to have a domain name and set up an A Record to point to your VPS's IP address. This ensures that your connection is secure and allows you to obtain a Let's Encrypt certificate.

Once you have your domain name and A record set up, open a web browser and navigate to your domain. You will be redirected to the Only Office portal setup page. Enter a password for your admin account and provide an email address for confirmation.

At this point, the setup page will send you a confirmation email. Check your email inbox and click on the confirmation link to proceed with the setup. Once confirmed, you will have access to the Only Office suite.

8. Exploring Only Office Features

Now that Only Office is installed and set up, let's explore some of its key features. After accessing the portal setup page, you can Create and edit documents similar to traditional office software. Only Office provides various tools for formatting, collaborating, and managing documents.

Additionally, Only Office offers versioning and sharing capabilities. You can easily track changes made to a document, revert to previous versions, and securely share documents with others. The suite also includes project management features, allowing you to track projects, create invoices, and manage your workflow effectively.

Moreover, Only Office provides a built-in mail function that allows you to add external email accounts and consolidate your communications in one place. This feature enables efficient email management within the office suite.

9. Enhancing Security with Let's Encrypt Certificate

While Only Office is installed, it is essential to secure your connection by obtaining a Let's Encrypt certificate. This ensures that your data remains encrypted during transmission.

To obtain a Let's Encrypt certificate, open a terminal window and paste the following command: sudo certbot --nginx -d office.racknerddemo.com. Replace office.racknerddemo.com with your own domain name. The command will register and install the certificate automatically.

Upon completion, refresh your web browser and verify that your connection is secure. You will see a padlock icon indicating that your connection is encrypted.

10. Conclusion

By following the steps outlined in this tutorial, you have successfully installed Only Office on a VPS, allowing you to have greater privacy, control, and ownership over your office suite. Only Office provides a convenient and secure alternative to cloud-based office systems, ensuring that your data remains protected. Start exploring the numerous features of Only Office and enhance your productivity today!

Highlights

• Only Office is an open-source office suite that provides a self-managed alternative to cloud-based systems like Google Docs or O365.
• By installing Only Office on a VPS, users can have complete control over their data and ensure privacy.
• The installation process requires a powerful VPS with sufficient memory and storage.
• Before installation, it is essential to update the system and make necessary configuration changes.
• Only Office offers features for document creation, collaboration, project management, invoicing, and email integration.
• Securing the connection with a Let's Encrypt certificate enhances data protection.

FAQ

Q: Is Only Office free to use? A: Yes, Only Office is free to use as an open-source software. However, there may be enterprise versions or additional features that require a subscription.

Q: Can I install Only Office on any VPS? A: Only Office can be installed on any VPS that meets the minimum system requirements, including sufficient memory and storage space.

Q: Can I customize Only Office to suit my specific needs? A: Yes, as an open-source software, Only Office allows users to customize and modify the software according to their requirements.

Q: Is it necessary to have a domain name for installing Only Office? A: While a domain name is not strictly necessary for installation, it is recommended for securing the connection and obtaining a Let's Encrypt certificate.

Q: Can I collaborate with others using Only Office? A: Yes, Only Office provides collaboration features that allow multiple users to work on the same document simultaneously and track changes made by each user.