Revolutionize Contract Management with Microsoft Syntex and ChatGPT!

Table of Contents

1. Introduction
2. Microsoft Learn and Learning Rooms
3. Microsoft Syntax: Content Management Solution
4. Contract Management with Microsoft Syntax and Chat GPT
5. Steps to Set Up Contract Management Solution
   • Step 1: Upload Contract Documents
   • Step 2: Train the Syntax Model
   • Step 3: Create Extractors
   • Step 4: Apply Model to SharePoint Library
   • Step 5: Automate Approval Process with Power Automate
   • Step 6: Chat with Chat GPT for Contract Questions
   • Step 7: Approve or Reject Contracts
6. Demo: Uploading and Processing a Contract
7. Conclusion

Microsoft Syntax: Revolutionizing Contract Management with AI

Contract management is a critical aspect of business operations, requiring meticulous organization and effective processing of documents. Microsoft Syntax, an intelligent content processing solution, offers an innovative approach to contract management within the Microsoft ecosystem. With the integration of Microsoft Syntax, SharePoint, Teams, and Power Automate, businesses can streamline their contract management processes, automate workflows, and improve overall efficiency.

Introduction

In today's fast-paced business environment, efficient contract management is key to ensuring smooth operations, compliance, and effective collaboration. Microsoft Syntax takes contract management to the next level by leveraging AI-powered technologies to automatically Read, tag, and extract Relevant information from contracts and other business documents. By seamlessly integrating with SharePoint, Teams, and Power Automate, Microsoft Syntax simplifies the creation, processing, discovery, and usage of business content.

Microsoft Learn and Learning Rooms

To empower individuals and organizations to make the most of Microsoft technologies, Microsoft Learn offers a rich collection of learning resources and customizable learning paths. Within Microsoft Learn, learning rooms serve as collaborative spaces for learners, professionals, and experts to come together, share knowledge, ask questions, and engage with training materials. These learning rooms cover various topics, including Microsoft Azure, Cloud Technologies, AI Services, and more. Through Microsoft Learn, individuals can enhance their skills, earn certifications, and stay up-to-date with the latest advancements in technology.

Microsoft Syntax: Content Management Solution

Microsoft Syntax, formerly known as SharePoint Syntax, is an AI-powered content processing solution that seamlessly integrates into the Microsoft 365 ecosystem. It offers a range of intelligent services, such as document processing, content classification, image tagging, document annotation, translation, summarization, e-signature, and more. By leveraging custom and pre-built models, Microsoft Syntax automates the extraction, organization, and categorization of content across SharePoint, Teams, Exchange, and OneDrive.

Contract Management with Microsoft Syntax and Chat GPT

Contract management becomes more efficient and reliable with the combined power of Microsoft Syntax and Chat GPT. Chat GPT brings assistive AI technology into the contract processing workflow, enabling users to quickly generate summaries, identify key points, retrieve important information, and ask contract-related questions. By integrating Chat GPT with Microsoft Syntax, contract managers can easily communicate with AI-powered chatbots, receiving prompt responses and insights for better decision-making.

Steps to Set Up Contract Management Solution

To implement the contract management solution with Microsoft Syntax and Chat GPT, follow these step-by-step instructions:

Step 1: Upload Contract Documents

Start by uploading contract documents to a SharePoint library. Microsoft Syntax will automatically process these documents, extracting relevant information Based on pre-defined custom or pre-built models. Ensure that the documents are of the same Type and format, and include both positive and negative examples for classification training.

Step 2: Train the Syntax Model

Train the custom model in Microsoft Syntax to accurately extract content and data from contract documents. Select the appropriate structure (unstructured, free form, or structure) based on the document type and layout. Define your custom extractors, and train the model using sample contracts to improve accuracy. Microsoft Syntax provides evaluation tools to assess the model's performance before proceeding.

Step 3: Create Extractors

Create extractors in Microsoft Syntax to specify the desired data to be extracted from the contract documents. Define the extractor name, type, and associated SharePoint column. Choose the relevant data type, such as single line of text, date, number, or URL. These extractors will ensure consistent extraction of key contract information.

Step 4: Apply Model to SharePoint Library

Apply the trained custom model to the SharePoint library where the contract documents are stored. Microsoft Syntax will automatically create the required columns in the library to store the extracted information. This enables easy access and visibility of the contract data within the library.

Step 5: Automate Approval Process with Power Automate

Use Power Automate to create a workflow that triggers the approval process when a contract document is classified by Microsoft Syntax. Configure the workflow to send approval notifications, adaptive cards, and alerts to the HR manager or relevant stakeholders. Design the workflow to capture decision inputs, such as approval or rejection.

Step 6: Chat with Chat GPT for Contract Questions

Enable the HR manager or contract approver to Interact with Chat GPT for contract-related questions. Integrate Chat GPT into the approval workflow, allowing stakeholders to ask questions directly to the AI Chatbot. Chat GPT can provide insights, average salaries, comparisons, and other relevant information. The conversation history with Chat GPT can be logged for future reference and analysis.

Step 7: Approve or Reject Contracts

Based on the contract review and additional input from Chat GPT, the HR manager can make an informed decision to approve or reject the contract. This decision triggers subsequent actions, such as updating contract status, notifying the relevant parties, and copying approved contracts to a separate list or database.

Demo: Uploading and Processing a Contract

To demonstrate the contract management solution, we will walk through the process of uploading and processing a contract using Microsoft Syntax, SharePoint, and Power Automate.

1. Upload a contract document to the SharePoint contract library.
2. Microsoft Syntax automatically extracts relevant contract information, such as client details, contractor information, fees, and dates.
3. Power Automate triggers the approval process, sending an adaptive card to the HR manager for review.
4. The HR manager can ask contract-related questions to Chat GPT for additional insights.
5. Based on the information and responses received, the HR manager can approve or reject the contract.
6. Approved contracts are copied to a separate SharePoint list, while rejected contracts trigger notifications to the relevant parties.

By following these steps, organizations can efficiently manage their contract workflows, automate approval processes, and ensure compliance throughout the contract management lifecycle.

Conclusion

Contract management is a crucial aspect of business operations, and Microsoft Syntax offers a powerful solution to streamline the process. By leveraging AI technologies, SharePoint, Teams, and Power Automate, organizations can enhance their contract management workflows, improve efficiency, and make informed decisions. The integration of Chat GPT further enhances the user experience by providing prompt and insightful responses to contract-related queries. Embrace the power of Microsoft Syntax and AI to transform your contract management practices and drive success in your business.

Highlights:

• Microsoft Syntax revolutionizes contract management with AI-powered content processing.
• Microsoft Learn and Learning Rooms provide comprehensive learning resources for individuals and organizations.
• Steps to set up a contract management solution with Microsoft Syntax and Chat GPT.
• Uploading and processing contracts using Microsoft Syntax, SharePoint, and Power Automate.
• The combined power of Microsoft Syntax, Chat GPT, and Power Automate improves efficiency and decision-making in contract management.

FAQ:

Q: Can I try the contract management demo? A: The demo is based on a personal tenant, but step-by-step instructions and resources are provided for you to set up and customize your own contract management solution.

Q: Are there any upcoming Sessions on Microsoft Learn or learning rooms? A: Yes, there are many upcoming sessions planned for December and beyond. Stay tuned for announcements on Microsoft Learn, social media platforms, and community channels.

Q: Does Microsoft Learn offer free certification coupons? A: Certification coupons may be available for specific sessions and training programs. However, this was not mentioned in the current content. Check Microsoft Learn and related channels for updates on free certification opportunities.

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