Best 404 Task Management Tools in 2025

Wikis: Centralize knowledge and information in one place
Projects: Manage and collaborate on any type of project efficiently
Docs: Create powerful and beautiful next-generation documents
Notion AI: Access AI features and assistance directly within Notion

To use Notion, individuals or teams can create and customize their workspace by setting up wikis, creating project boards, and adding documents. Users can collaborate by sharing and editing content, assigning tasks, and tracking progress. They can also use Notion's AI assistant to access powerful AI features. Notion offers a template gallery to provide setups for different use cases, making it easy to get started.

Visual project management
Diagramming and process mapping
Product development workflows
Content and data visualization
Workshops and async collaboration
Miro AI
Apps and integrations
Developer resources

Basic $0/month An affordable plan for individuals and small teams.
Team Contact Sales Ideal for growing teams that need advanced collaboration features.
Business Contact Sales Scalable plan for organizations that require enhanced security and administration.
Enterprise Contact Sales Tailored plan for large enterprises with additional customization and support options.

To use Miro, sign up for a free account using your work email. Once you're signed in, you can create and join teams, create boards, and invite team members to collaborate. Miro offers various features depending on your team's needs, including visual project management, diagramming and process mapping, content and data visualization, workshops, and asynchronous collaboration. You can also integrate Miro with your favorite tools to streamline your workflow. Simply connect your tools through the 100+ available integrations and start collaborating seamlessly.

Calendar
Project Manager
Task Manager
Meeting Assistant
Integrations

Manage your calendar, todos, and meetings for only 62 cents a day.

Spreadsheet: Manage tasks and project data in a spreadsheet-like interface.
Kanban: Visualize tasks using a Kanban board to track progress and workflow.
Calendar: View tasks and deadlines in a calendar layout.
Gantt: Create and track project timelines using Gantt charts.
Automations: Automate repetitive tasks and streamline collaboration.
Code to Task: Link code repositories like GitHub to tasks for seamless integration.
Task Forms: Collect and organize task-specific information using customizable forms.
Time Tracking: Monitor and manage time spent on tasks and projects.
Integrations: Connect Height with popular tools like GitHub, Figma, and Zendesk for real-time updates and synchronization.
Height for Agencies: Tailored features and templates for agency workflows and collaboration.

To use Height, sign up for an account and log in. Once logged in, you can create projects and tasks, assign them to team members, and set deadlines. Height offers various tools to visualize tasks, such as a spreadsheet, Kanban board, calendar, and Gantt chart. You can customize these views to match your preferred workflow. Height also provides automations to streamline collaboration and integrations with other tools to keep tasks synchronized. Collaboration is made easy with task chat rooms where team members can discuss and share important details.

Smart scheduling of tasks, habits, meetings, and breaks
Integration with Google Calendar
Automated finding of the best time slots for events
Scheduling links for booking high-priority and flexible duration meetings
Calendar sync to keep all calendars and availability in check
Buffer time breaks to schedule breaks around meetings and work sessions
Productivity stats analytics to track time spent on different activities
Time blocking to maximize availability without overcrowding the calendar
AI-powered optimization of workweek planning

To use Reclaim AI, sign up with your Google Calendar account. Once connected, you can start automating your daily planning by creating smart events for tasks, habits, 1:1 meetings, and breaks. Reclaim will analyze your calendar and find the best available time slots to schedule these events. You can also integrate your favorite work tools, such as Slack and project management apps, to further streamline your scheduling process.

Generative workflows
Task automation
Connected knowledge
Real-time collaboration
AI assistance for tasks, notes, mind maps, and more

To use Taskade, simply sign up for free and log in to your account. Then, you can create projects and tasks, collaborate with your team members, and automate your workflows using AI. Taskade is accessible on all devices, including Android, iOS, Mac, Windows, Linux, and offers a range of features to enhance productivity.

Blazingly fast launcher
Keystroke-based control of tools
Task completion
Calculations
Sharing common links
Script commands
File search
Window management
Clipboard history
Snippets
Quicklinks
Floating notes
Custom themes
AI-powered chat
Cloud sync
API for extension development

pro $ 49 / year

To use Raycast, simply download the app for Mac and install it. You can then access the launcher by pressing a hotkey. From there, you can use keystrokes to perform various actions, such as opening apps, searching files, running scripts, and more.

Collaborative diagramming
Text-based format
Real-time conversion
Code documentation
Enhanced team workflows
AI-powered visualization

To use Mermaid Chart, simply sign up for an account on the website. Once logged in, you can start creating diagrams using a text-based format. The platform will automatically convert your text into visual diagrams in real-time.

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Team email: Manage all your email accounts and shared inboxes in one app
Group chat: Have real-time discussions with your team members
Tasks: Collaborate on tasks and projects, assign responsibilities, and track progress
Work management: Stay organized and focused on your work with scoped conversations
Threaded chat: Organize conversations and keep track of important discussions
Team inbox: Collaborate around any kind of shared inbox, including email, SMS, webchat, etc.
Gmail integration: Connect your Gmail account to access your emails directly in Missive
Web and OSX apps: Use Missive on the web or download the OSX app for desktop access
Shared mailboxes: Share email inboxes with your team members for efficient collaboration

To use Missive, simply sign up for an account and invite your team members. You can then connect your email accounts, create shared inboxes, and start collaborating on tasks and projects. Use the team chat feature to have real-time discussions, organize conversations with threaded chats, and stay updated on who is working on what. With Missive, you can manage all your communication channels in one place, ensuring clarity and accountability.